Trust Accountant / Administrative Assistant – Commercial Property

Are you a finance whiz with a love for commercial property? Do you thrive in a dynamic, team-oriented environment where no two days are the same? Join one of Melbourne’s most respected boutique real estate firms and become a vital part of our growing Asset Management team.

About Us
MMJ Real Estate Melbourne is an established name in commercial property, known for delivering strategic, personalised service across asset management, sales and leasing. With a strong reputation and a collaborative team culture, we offer the stability of a national network with the warmth of a local, close-knit office.

About the Role
We’re looking for a Trust Accountant / Administrative Assistant who brings a sharp eye for detail, a proactive mindset and strong experience in commercial real estate trust accounting. Reporting directly to the Managing Director, you’ll be responsible for full trust account functions (both Rental and Sales) and offer valuable support across the property management and sales/leasing teams.

This is a full-time, office-based role – perfect for someone who enjoys structure, ownership of their responsibilities, and contributing to a positive office culture.

Your Key Responsibilities

• Manage daily trust accounting: receipting, reconciliations, accounts payable, disbursements, and month/year-end processes.

• Ensure compliance with audit and legislative requirements.

• Maintain insurance and bank guarantee records.

• Support the onboarding/offboarding of properties.

• Assist in general office administration and coordinate internal processes.

• Liaise with clients, tenants, and contractors to ensure seamless service delivery.

• Support sales and leasing teams with documentation, CRM maintenance (Cirrus8/Agentbox), and marketing coordination.

About You

• 3+ years’ experience in commercial trust accounting.

• Proficiency in trust accounting software (Cirrus8 highly regarded).

• Exceptional attention to detail and organisational skills.

• Strong verbal and written communication skills.

• A proactive and adaptable team player.

• Solid understanding of compliance within commercial real estate.

Why MMJ?

• Work alongside industry experts in a highly respected firm.

• Be valued for your contributions in a collaborative team.

• Access structured systems, national support, and mentoring from senior leaders.

• Enjoy variety in your role and exposure across departments.

If you’re looking for your next challenge in a supportive and professional team, we’d love to hear from you.