Team Assistant / Admin Coordinator

On behalf of our client, a global Financial Services we are looking for a Team Assistant to support the talent team within a project team within the business. This role will directly support the team of 3 will all administration, scheduling and diary management.

We are looking for someone who has at least 3 years of previous experience in a similar Team Assistant or Admin Coordinator position. The successful candidate will come with great attention to detail, confidence in liaising with all levels of members of staff, proficiency with MS Office Suite and ideally an understanding of how the recruitment process works.

This is a 3-month fixed term contract start asap. This role will be in the office full time.

Our client fosters a collaborative and inclusive culture where every team member's contribution is valued. The work environment is dynamic and supportive, with a strong emphasis on professional development and growth. They encourage open communication, creativity, and a team-oriented approach to problem-solving.

You'll have the opportunity to work alongside talented professionals who are passionate about driving success and innovation within the Financial Services industry. With a commitment to maintaining a positive and respectful workplace, this is an ideal environment for those who thrive in a fast-paced, yet supportive atmosphere.

Typical Responsibilities include:

• Diary management, booking meetings and scheduling
• Calling Candidates and managing the candidate process
• Inbox management
• Organizing travel and working with the events team to plan events
• Working with the Marketing team on marketing for positions
• Assisting with the team's workflow
• Moving candidates through the recruitment process
• Running reports and putting together meeting packs.
• Formatting and proofreading documents.
• Scheduling assessment days
• Organising team events and booking external meetings.
• Working closely with other Team Assistants and Personal Assistants across the area.
• Ad hoc administration support for the wider HR / Talent team.

Key Requirements:

• Experience working within a large organization and supporting a team within a face pace environment.
• Support a team with coordination and scheduling.
• Strong attention to detail
• Ability to work in a team and individually.

This is an exciting opportunity to join a global well-established business that is growing and working with switched-on, like minded individuals.

If you are looking for the next step in your career and you are eager to work for a global finance company, please apply today to Holly Moore at ***************@marsrecruitment.com.au