Secretariat and Events Officer

The National Health and Medical Research Council (NHMRC) is seeking an experienced and high performing candidate to fill a full time or part time Secretariat and Events Officer role. Our ideal candidate is a team player who will assist and support the coordination of Committee meetings and NHMRC planned events. You will have strong attention to detail, be super organised and able to manage competing priorities and deadlines. You will work in a small team, so pitching in and assisting the team as required is vital. This role reports to the Senior Secretariat Officer.

About the Section
The Communications, Parliamentary and Events (CPE) section is responsible for the development all of internal and external communications, including social media, digital and physical publications, website content and event management. This includes the development of corporate publications including the Corporate Plan and Annual Report. CPE support the CEO and Executive with Media and Parliamentary enquiries, corporate reporting, engagement with the Minister's office, other government agencies and ad hoc projects. The team also manages secretariat duties for Executive Board, Council, Principal Committees and the joint NHMRC-MRFF advisory committees.

The key duties of the position include:

Job specific duties 
As a Secretariat and Events Officer, you will:
•    help organise meetings and workshops for NHMRC’s Committees, including internal coordination of agendas and papers, drafting secretariate papers, reviewing paper consistency and formatting against agreed templates and collation and upload of papers to NHMRC’s online platform
•    facilitate meeting logistics including polling participants and organising meeting dates, liaising with participants on preferences, coordinating travel, accommodation and catering
•    communicate effectively and maintain productive working relationships with internal and external stakeholders in order to achieve team objectives
•    work with the team to draft basic stakeholder correspondence and other documents, this may also include correspondence related to internal governance and projects
•    support the agency with the coordination and facilitation of key events and activities.

Core capabilities
The successful candidate will demonstrate the following capabilities:
•    ability to build rapport and maintain strong stakeholder relationships within NHMRC and with external providers
•    strong written and oral communication skills and attention to detail
•    accountability for completion of allocated tasks, review of work and contribute to team goals
•    being a self-starter and a reliable team member with a ‘can do’ attitude
•    ability to work independently and manage workloads, including prioritising urgent deadlines.

Highly desirable
The following are highly desirable:
•    proven ability to work collaboratively as part of a small team
•    experience managing competing priorities and deadlines.

Note: This role is available on a full-time or part-time basis.

Eligibility

To be eligible for a position at NHMRC, you must submit a completed online application form with your Resume prior to the closing date and time, be an Australian citizen and be able to provide evidence of this. If successful, you will also be required to undertake a Nationally Coordinated Criminal History Check.

Notes

NHMRC is an inclusive and diverse employer that supports gender equity and diversity in leadership. We welcome and encourage applications from everyone, including People with Disability, First Nations peoples, LGBTIQA+ people, mature age people and people from Culturally and Linguistically Diverse backgrounds.

Getting to know the National Health and Medical Research Council

The National Health and Medical Research Council (NHMRC) is Australia’s leading Government agency for supporting health and medical research for the improvement of individual and population health. It does this through funding high quality research, supporting the translation of research into evidence-based practice and policy, providing guidance on responsible research practices and ethical issues, and administration of legislation governing research using human embryos. In addition, NHMRC has responsibilities in relation to implementation of the Medical Research Future Fund. NHMRC engages closely with a range of stakeholders across the health system and community to ensure that health and medical research meets the needs of the Australian community. This includes governments, researchers, biotech industries and other business leaders, medical, nursing and allied health practitioners, Aboriginal and Torres Strait Islander health and research leaders, teaching and research institutions, health services, community health organisations, consumers and carers. NHMRC’s responsibilities include engagement with the health and medical research sector and broader community to manage NHMRC’s grants system which has up to 57,000 external users and is responsible for coordinating and administering grants processes totalling more than $1.5 billion annually. NHMRC has a workforce of around 250 staff, with most located in the Canberra office, with a smaller number in our Melbourne office. NHMRC offers attractive flexible work arrangements which allow staff to work from home. NHMRC is dedicated to championing gender equity and diversity, ensuring equal opportunities for all staff in our pursuit of excellence in health research.