Office Manager - Property Department

One of Australia’s leading independent schools for boys, Scotch College is renowned for its innovation in teaching and learning and its commitment to offering a broad education to develop each boy to his full potential.

We are seeking to appoint a suitably qualified, experienced and highly organised Office Manager who will play a critical role in ensuring the smooth running of our busy Property Department.

The successful applicant will possess excellent communication skills, demonstrate initiative and work independently as well as collaboratively. Strong attention to detail and the ability to multitask in this role is essential. 

Key Responsibilities including but not limited to:

• contributing to the planning and review of the Property Department services

• ensuring work complies with relevant legislation, policies and procedures

• emergency management communication for department

• management of timely payroll and leave documentation, training records and compliance for staff

• manangement of all office administration - phones, deliveries, calendar management, document preparation, updating and maintaining internal databases, uniform management, compliance , accounts, vehicle management and supplies.

• management of Who's on location - Contractor setup and maintenance, compliance management, documentation maintenance including insurances, registrations, SWMS and reporting,

• contractor onboarding and site induction

• management of MyMaintenance, allocating work orders and assigning work to appropriate staff

• Other tasks as required.

ABOUT YOU:

• You will possess 3 years plus of relevant Office Management experience

• Previous experience in Education is Highly Regarded

• Excellent interpersonal skills with the ability to engage effectively with stakeholders across all levels of the organisation

• Proactive work ethic with the capacity to work independently and part of a team

• Excellent organisational skills with the ability to multitask and problem solve

• Advanced in Microsoft Office Suite (Outlook, Word, Excel)

• Experience using MyMaintenance and Whos on Location highly regarded

• Experience in Accounts Payable and/or Payroll highly regarded

The successful applicant will have:

• Values of excellence, integrity, collaboration and compassion

• Outstanding communication and relationship skills

• Ability to relate to children and young people

• Well-developed organisational and time management skills

• Relevant tertiary qualifications and experience

• Relevant qualifications and/or training in child safety and wellbeing

Some of the many benefits of working at Scotch College are:

• Purpose built and extensive resources and facilities

• Opportunities for ongoing professional and personal development

• Generous leave entitlements

• Staff wellness activities including gym and swimming pool access, yoga sessions and interest groups

• Access to extensive Employee Assistance Program (EAP)

• Easy access via public transport and onsite parking

Applications should be sent to the Director of People and Culture, and include a cover letter, CV and the full contact details of at least 3 professional referees. 

Closing date: 5th May 2025