Office Manager / Office Coordinator - Temp

We have an immediate need for a temporary Office Manager / Office Coordinator to join our client, a Tech Investment Firm for 2-month assignment to cover leave. 

This a 5 day a 5-day-a-week role responsible for managing the day-to-day office managerial duties. 

You will be part of a fun, collaborative and highly regarded team and will need to have come from an Office Management background with at least 2-3 years’ experience working within an office environment - noting that any EA experience could also be advantageous for this as you may be required to step in and help with some EA tasks. 

Office Management duties include:

• Establish and maintain office administration policies and procedures

• Management of answering phones and greeting guests and the receipt and coordination of mail including regular mail and couriers 

• Equipment repair calls and liaising with building management

• Liaising with and management of suppliers such as couriers, stationary, office cleaners;

• Authorise purchases for stationery and general office supplies

• Management and control of petty cash

• Ensuring continuous improvement of office administration systems for example mail and courier system to facilities

• Organise, manage and maintain meetings and appointments

• Interacted on a daily basis with staff, executives, clients, partners, vendors and visitors.

• Coordinated the scheduling of conferences, events and distributed minutes for the same.

• Analyse reports/emails/memos to determine their significant of distribution.

• Managing and coordinating the meeting rooms

• coordinating security passes

We are looking for a high energy, positive minded, self starter who prides themselves on being a team player! You will need to demonstrate the ability to work as both part of a team and autonomously.

If you are immediately available and interested in this open ended opportunity, please send your CV immediately to Holly Moore at ********@marsrecruitment.com.au

Please note, only short-listed candidates will be contacted.