Office Manager (General Retail)

 Looking for a Challenging Retail Career Opportunity in the Northern Territory? 

Join Our Team in one of Two Business Locations in Tennant Creek.

If you’re ready to join a dynamic team and make a difference in the local community, we want to hear from you. 

Tennant Foodbarn is seeking experienced Office Managers to apply and mature their skills founded on diverse work and life experiences. We are seeking to fill  (2) positions across two business locations ; IGA Tennant Creek (Supermarket) and BP Complex Tennant Creek (24 hour Roadhouse).

JOB TITLE:                  Office Manager (General Retail)

REPORTING TO:          Store Manager

SALARY RANGE:         $75,000 - $80,000           

HOURS:                        Full Time (38 hours per week, plus reasonable additional hours as required) 

LOCATION:                 IGA Tennant Creek

SUMMARY:

Reporting to the Store Manager, the Office Manager is responsible for the smooth operation of the office and providing a high level of bookkeeping, day to day office management and general clerical support to the store manager and the accounting team This is a hands-on roles which requires professionalism, interpersonal skills and strong attention to detail. 

ACCOUNTABILITIES:

Office Managers are accountable for:

• Efficient and effective operations of administration office;
• Employee management including recruitment, onboarding and rostering, 
• Ensure high level of customer service and satisfaction;
• Compliance with state/territory laws and regulations;
• Lead by example to continue to create a positive, inclusive and safe workplace and culture; and ensure compliance with occupational health and safety regulations.
• Promoting and embracing minority representation inclusive of Indigenous people.

Benefits

• Flexible Work Hours
• Career development opportunities
• Inclusive and Diverse Working Environment
• Employee Discounts
• Company-Assisted share housing can be negotiated (limited availability)
• Guaranteed fulltime hours 
• Paid time off (4 Weeks Annually)
• Superannuation contributions
• VISA & relocation support (sponsored nominees only)

Task & responsibilities

Financial

• Daily balancing of safe and till floats.
• Ensuring the security of cash at all times.
• Order change requests where necessary.
• Daily banking, receipting of daily banking in POS system and creation of daily takings import file. 
• Forward new customer credit applications as approved by the store manager to the accounting team.
• Collate weekly customer tax invoices and forward to the accounting team.
• Collate customer purchase orders for the week and forward to the accounting team.
• Forward store use / Donations receipts for the week to the accounting team.
• Provide closing stock figures weekly and for end of each period.
• Forward supplier statements to the accounting team.
• Liaise with Department Managers, Customers and suppliers as required.
• Other assistance to the accounting team as required.

HR/Payroll

• Manage employment packs for new employees.
• Manage induction of new employees.
• Coordinate leave forms and any changes to employee information.
• Post Tax File Declarations for employees to the ATO.
• Updating and maintaining employee payroll records.
• Provide training in use of BURPS system.
• Advise accounting team of any team members that have terminated.
• Manage workers compensation claims by employees.
• Manage apprentices and claims with the relevant apprenticeship boards.
• Order and maintenance of team uniforms, name badges, PPE etc.

Other

• Check PO Box for mail and distribute to appropriate team member.
• OH&S Officer and arranging monthly meetings and site checklist.
• Other assistance to the Store Manager and Accountant as required.

Qualification & experience

MANDATORY QUALIFICATIONS:

There are no mandatory requirements for this position.

At least three years of relevant experience in a similar role is preferred.  

REQUIRED COMPETENCIES:

• Demonstrated knowledge of bookkeeping principles and procedures. 
• Strong MS Office skills.
• Numerical ability and data entry skills. 
• Attention to detail. 
• Excellent communication skills. 
• Ability to work to deadlines. 
• Understanding of payroll legislation and processes. 
• Ability to interpret awards and relevant legislation. 
• Customer service focus. 
• Ability to work across a 7 day rotating roster.

ADDITIONAL FACTORS:

The appointee will be required to:

• Comply with IRAM's Code of Conduct;
• Observe all legal and safety obligations of the organisation;
• Be available to work outside normal business hours (as required);
• Attend further training (as required);
• Operate in a semi-autonomous manner within ethical and IRAM guidelines, under the broad direction of the Store Manager;
• Work as a part of a team by acting cooperatively, sharing knowledge, being constructive and flexible; and
• Strive for excellence, continuous improvement and efficiencies in everything we do. 

• Demonstrate high level of interpersonal, relationship and communication skills;
• Demonstrate knowledge of and willingness to commit to and work within IRAM's Values and Behaviours;
• Show commitment to IRAM’s purpose by expressing to others the positive value and benefits of our work;
• Strong problem solving skills;

• Work as a part of a team by acting cooperatively, sharing knowledge, being constructive and flexible; and
• Strive for excellence, continuous improvement and efficiencies in everything we do.