Manager Business Administration & Space Planning

About the role:

At Box Hill Institute, we're on an exciting transformation journey. Our Infrastructure team is adopting a new strategy to become more future-focused, with innovative system implementations and a renewed focus on asset sustainability. This is a fantastic opportunity to join us and be part of our dynamic new future.

We have an exciting opportunity to work at Box Hill Institute as our Manager Business Administration & Space Planning. This is a full-time, ongoing opportunity based at our Box Hill Campus. This position reports directly to the Director Infrastructure, and sits within the Infrastructure work area of the Chief Operating Officer division.

What you'll do:

• Responsible for managing high level administrative processes for the infrastructure team and space management and timetabling across BHI.
• Take a lead role in producing board papers and reports, with a deep understanding of executive level requirements
• Responsible for managing leasing arrangements for BHI spaces and leases where BHI is the tenant.
• Lead the Business Administration and Space Planning team, managing, supporting and mentoring employees within the team.
• Works collaboratively across the whole Infrastructure team as well as other internal and external stakeholders, including, contractors, and consultants, to ensure quality outcomes are achieved

About you:

• Your values align to ours. Together we are curious, trustworthy and compassionate.
• Excellent communication skills
• High level organisational and problem-solving skills
• Ability to collate, synthesise and present information clearly and succinctly
• Proven ability to lead and motivate a high performing team in achieving project outcomes and excellence in service delivery
• Deals with concepts and complexity comfortably using analytical and conceptual skills to anticipate and solve strategic and operational issues.
• Ability to establish and maintain productive and mutually beneficial relationships/partnerships with internal and external stakeholders at all levels across the organisation
• Demonstrated experience in monitoring budgets and financial systems, work order systems, along with proven ability to anticipate and manage risk and resources.
• Victorian Working with Children Check clearance
• National Police Check clearance

Qualifications and experience:

• A degree in Business, Business Administration, Management or equivalent extensive experience in related fields as an Office Manager.
• Understanding of timetabling and leasing/property management would be highly regarded or willingness to undertake training in these areas.
• Logistical and analytical thinking to produce complex special arrangements
• Extensive experience in managing space and timetabling services and the ability to prepare high quality plans and reports.
• Experience working in a large and complex organisation.
• Ability to prepare executive level briefing documentations and reporting
• Proven expertise in quality management and continuous improvement and a track record of success in partnering with clients to achieve successful outcomes and best practice service delivery.

About us:

We are proud to be a leading education provider with a strong reputation for delivering high quality educational outcomes.

Our organisation comprises of Box Hill Institute (Box Hill & Lilydale locations) and Centre for Adult Education (Melbourne CBD) as well as partnerships across various external sites in Victoria.

We are committed to a highly motivated and aligned workforce, so we'll be by your side to enable you, help you grow, and offer you benefits which enhance your work life balance.

Staff benefits:
We offer more than just a job; we offer benefits to enhance your work life, help you grow, and celebrate your achievements. This includes but is not limited to:

• Flexible work arrangements
• On-site parking
• Career progression opportunities and reward & recognition programs
• Generous leave options such as Defence Reserve Service, Emergency Response, up to 20 days paid Family Violence leave and up to 14 weeks paid Parental Leave
• Access to health & wellbeing benefits and resources, including FREE flu-vaccinations, FREE skin checks, FREE health checks and corporate health insurance discounts
• Novated leasing and salary packaging
• Support student learning at our Barbershop with $5 haircuts, shaves and grooming as well as discounted treatments at our Day Spa and Beauty Salons located at our Elgar campus
• Discounts on CAE/Box Hill Institute short courses for staff and their immediate family as well as discounted access to our floristry, beauticians, restaurant, Vet & dog grooming

APPLY NOW

All applications must be submitted online and include a cover letter and current resume.

For specific enquiries relating to this position, please contact Sam Pepper, Director Infrastructure via ********@boxhill.edu.au.

Applications close: 9:00am, Wednesday 30 April 2025

We are a 2025 Circle Back Initiative Employer - we commit to respond to every applicant.

Box Hill Institute is a welcoming, safe and respectful work environment. We are work-life friendly and an equal opportunity employer. We encourage people from all backgrounds, abilities and identities to apply for our vacancies.

Box Hill Institute is a Child Safe Organisation and has a zero tolerance towards the harm or abuse of children and young people. We believe that child safety is everyone's responsibility. All employees, volunteers, contractors and service providers are required to promote a culture of child safety, comply with the Child Safe Standards and other relevant legislation and reporting obligations of suspected child abuse as per the Institute's Child Safety Policy and Procedures. All employees are required to hold and maintain a current, valid Working with Children Check for the duration of their employment at their own expense.

Candidates for employment at Box Hill Institute will be subject to pre-employment probity checks, and must satisfy Box Hill Institute's pre-conditions for employment.

Box Hill Institute reserves the right to withdraw an advertised position at any stage.