Executive Assistant / Administration - Hospitality & Gaming Industry

DNS Specialist Services, a consultancy firm to the Australian hospitality, gaming and leisure industries, is seeking an experienced and organised Executive Assistant / Administration Superstar to join our team in Milton, Brisbane.

We're a passionate and energetic team, deeply rooted in the hospitality world and committed to delivering exceptional results for our pub, club, and casino clients across Australia. Our commitment to excellence and rapid growth has created this exciting opportunity for a talented and experienced office professional.

This role is all about keeping things running smoothly and supporting our two Directors and wider team. You'll expertly manage travel schedules and direct critical communications, assist with project management and financials, jump in on exciting projects, and tackle all those admin tasks that keep everything humming.

What You'll Do:

• Ensure smooth operations: Provide comprehensive administrative support to the Directors and wider team, ensuring efficiency and effectiveness in all aspects of office management.

• Manage schedules and travel: Coordinate calendars, schedule meetings, and arrange travel for Directors and team members, ensuring seamless execution.

• Manage communications: Maximise the Managing Directors time by prioritising, responding to and routing correspondence via email and phone. 

• Build client relationships: Proactively and positively liaise with clients and stakeholders via email and phone, building strong relationships.

• Financial support: Assist with the administration of company finances, helping with accounts, payables, receivables, and payroll.

• Prepare documents: Contribute to the preparation of reports, policies and documents, ensuring accuracy and clarity.

• System management: You'll be the champion of our systems and tools like Clickup, Xero, and Sharepoint, ensuring they're up and running smoothly.

• Maintain meticulous records: Ensure accurate data input and document management, contributing to a well-organised and efficient office environment.

• Coordinate and document meetings: Efficiently manage internal meetings, taking minutes, and ensuring clear communication and follow-up actions.

What You'll Bring:

• Experience and organisation: Demonstrate a proven track record in an administrative or PA role, showcasing your ability to manage multiple tasks and deadlines effectively.

• Financial acumen: Possess a sound understanding of financial procedures and an ability to work with financial systems.

• Excellent communication skills: Exhibit strong interpersonal skills, written and verbal, fostering positive communication with colleagues, clients, and stakeholders.

• Proficient in Microsoft Office Suite: Be highly proficient in Microsoft Office applications.

• Accuracy: This role requires someone who can produce accurate work and manage the finer details.   

• A team player with initiative: Be able to work both independently and collaboratively within a team environment, taking initiative and problem-solving effectively.

• A reliable and adaptable nature: Exhibit a reliable and adaptable work ethic, demonstrating flexibility and the ability to manage changing priorities.

What We Offer:

• A dynamic and supportive work environment: Join a growing, passionate team focused on your inclusion and personal development opportunities.

• Opportunities for professional growth: Gain valuable experience in the exciting hospitality and gaming industries, with potential for career advancement.

• A rewarding work-life balance: Enjoy flexible working arrangements, regular team events and an energetic team culture. We're hospitality people by heart.

Ready to join our team?

If you're an experienced professional with a keen eye for detail, and solid financial skills, we want to hear from you! Submit your resume and a cover letter highlighting your relevant experience and why you're the perfect candidate for this rewarding position.

Available for immediate start for the right candidate!