EOI | EL1 Divisional Coordinator (Cyberspace and Critical Technology Intelligence Centre)

• Salary Range: $127,665 to $144,300 (plus 15.4% superannuation)
• Location: Canberra
• Current TS-PV/PA security clearance required

Our divisional coordinators are vital to the agency’s success – they are indispensable partners to agency seniors, and are highly valued and supported for their contributions.

The Division

The Cyber and Critical Technology Intelligence Centre, led by ONI, was established in 2022 reflecting the increasing importance of cyber and critical technologies across national security, economies and societies. It enables the NIC to better harness opportunities offered by emerging technologies and provides government with warning of the threats and opportunities in these areas — to build the nation’s resilience to evolving threats.

The Role

The Divisional Coordinator reports directly to the Division Head, working collaboratively with the Executive Assistant (EA), to provide lead corporate support functions across the Division. The role needs to be responsive to breaking events and manage a broad portfolio of outreach, budgets, staffing, travel and cross-government liaison.

As a Divisional Coordinator, you will:

• Managing SES workflows and ensuring priorities and timeframes are met.
• Working closely with the executive teams to the Director-General and Deputy Directors-General, support alignment of daily and forward divisional priorities and facilitate effective use of seniors’ time.
• Coordinate and prepare meetings, minutes, and papers.
• Support the drafting of written communications and managing documents and databases utilising a variety of Microsoft programs, corporate systems and electronic filing systems.
• Coordinate travel programs arrangements (assisted by the ONI’s Business Support Unit) including preparing travel programs and agendas, bookings and expense acquittals.
• Research and analyse documents and data and responding to general enquiries.
• Build, maintain and strengthen relationships internal and external to the division, obtaining cooperation and assistance to achieve outcomes
• Work closely with Branch Heads on New Starters and manage all logistical arrangements for onboarding.
• Coordinate Divisional HR requirements, including staffing projections, performance management cycles and recruitment processes.
• Monitor and coordinate governance and budget reporting, working closely with Branch Heads and coordinate responses to CFOrelevant areas.

Key Attributes

To be successful in this role you will need to demonstrate:

• Strong interpersonal skills, including the ability to liaise with government representatives, develop and maintain a wide range of relevant contacts, and can influence and interact at different levels across an organisation.
• Strong eye for detail coupled with exceptional organisation and time management skills, sound judgement and the ability to manage competing priorities.
• The ability to think laterally and problem-solve, with the capacity to develop and implement solutions to improve workflows.
• Adaptability and flexibility to accommodate changing needs of ONI seniors throughout the day.
• Enjoys working in a collaborative, friendly environment, alongside team members who support and care for each other and the wider agency.
• High integrity and discretion and can work appropriately with sensitive information.

Candidate Information Kit

Candidate Information Kit - EL1 Divisional Coordinator Opens in new window

Candidate Information Kit - EL1 Divisional Coordinator. PDF Opens in new window