immiFix Legal Pty Ltd

CPD Operations and Compliance Coordinator

$74,000 - $75,000 Annual

Lathlain, 6100, Perth, Western Australia

Education & Training / Other

Full time

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Posted 03/07/2025
Closed 02/08/2025

Job Title: CPD Operations and Compliance Coordinator

Nominated Occupation: Program or Project Administrator (ANZSCO 511112)

Company: immiFix Legal Pty Ltd

Location: 3 Saleham Street, Lathlain WA 6100

Salary: $75,000 per annum plus superannuation

Employment Type: Full-time, ongoing

About the Role

immiFix Legal Pty Ltd is seeking a detail-oriented and compliance-focused CPD Operations and Compliance Coordinator to support the establishment and administration of its regulated Continuing Professional Development (CPD) program – “immiCPD”.

The role is structured in two key phases:

Phase 1: Assist in preparing the business to become an approved CPD provider with the Office of the Migration Agents Registration Authority (OMARA).

Phase 2: Manage the full lifecycle of CPD delivery, including scheduling, reporting, recordkeeping, venue coordination, and compliance administration once approved.

This role requires strong program coordination skills, stakeholder communication, quality assurance and the ability to work within structured compliance and reporting systems. It is not a clerical role – it requires initiative, autonomy, and familiarity with regulated environments within the education and training sector.

Key Duties

Phase 1: CPD Provider Registration Setup

Liaise with OMARA and assist in preparing and submitting the CPD provider application.

Draft and maintain required internal policies and procedures (learning and assessment, complaints, records, refunds, privacy, etc.).

Set up administrative systems, templates, and compliance documentation.

Assist in preparing sample CPD activities, venue readiness, and registration documentation.

Support the Director in planning and compiling the full CPD provider application package.

Phase 2: Post-Approval CPD Administration

Coordinate scheduling, registration, delivery, and evaluation of CPD activities.

Report CPD points via the OMARA CPD portal.

Maintain complete, audit-ready records of participation, feedback, and learning materials.

Coordinate venue logistics, Zoom/tech setup, and participant support.

Ensure compliance with Spam Act 2003 (Cth) and OMARA marketing standards.

Liaise with stakeholders and support internal audits and evaluations.

Skills and Experience

Experience in program coordination, administrative or compliance-based roles.

Excellent verbal and written communication.

Experience working with structured documentation, stakeholder systems, or regulatory requirements.

Attention to detail and the ability to manage structured workflows with minimal supervision.

Prior exposure to legal, education, or professional services sectors (desirable).

Familiarity with CPD, training, or migration industry practices (desirable).

About Company

immiFix Legal Pty Ltd is an established migration advisory firm based in Perth, Western Australia, with a strong commitment to professional integrity, accuracy, and compliance. We provide expert migration advice and representation to individuals, families, and businesses navigating Australia’s complex visa framework. Our practice is known for delivering tailored, client-focused solutions with transparency and care.

As part of our long-term commitment to professional development and uplift industry standards within the migration industry, we are currently in the early stages of establishing immiCPD — a dedicated Continuing Professional Development (CPD) platform designed to support the training, compliance, and networking needs of Registered Migration Agents.

Through immiCPD, we aim to become an OMARA-approved CPD provider, delivering high-quality, compliant training both in person and online. Our focus is on supporting the professional education and regulatory obligations of migration agents across Australia, while fostering ethical practice, networking opportunities, and continuous improvement in the profession.

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