CPD Operations and Compliance Coordinator

Job Title: CPD Operations and Compliance Coordinator

Nominated Occupation: Program or Project Administrator (ANZSCO 511112)

Company: immiFix Legal Pty Ltd

Location: 3 Saleham Street, Lathlain WA 6100

Salary: $75,000 per annum plus superannuation

Employment Type: Full-time, ongoing

About the Role

immiFix Legal Pty Ltd is seeking a detail-oriented and compliance-focused CPD Operations and Compliance Coordinator to support the establishment and administration of its regulated Continuing Professional Development (CPD) program – “immiCPD”.

The role is structured in two key phases:

Phase 1: Assist in preparing the business to become an approved CPD provider with the Office of the Migration Agents Registration Authority (OMARA).

Phase 2: Manage the full lifecycle of CPD delivery, including scheduling, reporting, recordkeeping, venue coordination, and compliance administration once approved.

This role requires strong program coordination skills, stakeholder communication, quality assurance and the ability to work within structured compliance and reporting systems. It is not a clerical role – it requires initiative, autonomy, and familiarity with regulated environments within the education and training sector.

Key Duties

Phase 1: CPD Provider Registration Setup

Liaise with OMARA and assist in preparing and submitting the CPD provider application.

Draft and maintain required internal policies and procedures (learning and assessment, complaints, records, refunds, privacy, etc.).

Set up administrative systems, templates, and compliance documentation.

Assist in preparing sample CPD activities, venue readiness, and registration documentation.

Support the Director in planning and compiling the full CPD provider application package.

Phase 2: Post-Approval CPD Administration

Coordinate scheduling, registration, delivery, and evaluation of CPD activities.

Report CPD points via the OMARA CPD portal.

Maintain complete, audit-ready records of participation, feedback, and learning materials.

Coordinate venue logistics, Zoom/tech setup, and participant support.

Ensure compliance with Spam Act 2003 (Cth) and OMARA marketing standards.

Liaise with stakeholders and support internal audits and evaluations.

Skills and Experience

Experience in program coordination, administrative or compliance-based roles.

Excellent verbal and written communication.

Experience working with structured documentation, stakeholder systems, or regulatory requirements.

Attention to detail and the ability to manage structured workflows with minimal supervision.

Prior exposure to legal, education, or professional services sectors (desirable).

Familiarity with CPD, training, or migration industry practices (desirable).