Administrative Assistant to the Research Team (FT/negotiable)

Join Our Team at Nightingale Research: 

Administrative Assistant to the Research Team

About Us:

Nightingale Research is one of Australia’s largest private clinical research organisations, with over 50 years of combined experience in clinical trials. We provide patients with the unique opportunity to participate in cutting-edge cardiovascular and cardio-metabolic therapies.

Operating from our spacious, modern premises on Hutt Street in Adelaide and with additional locations in Goolwa and Mawson Lakes, we pride ourselves on our dynamic and collaborative work environment. We are committed to providing exceptional research opportunities and making a real impact in our patients’ lives.

The Role:

We seek a detail-oriented and proactive Administrative Assistant to join our Research team. Reporting to the Practice Manager and liaising with the Research managers, you will play a key role in supporting our Clinical Research Coordinators and Investigators at our Hutt St location. 

Key Responsibilities:

• Collaborating with the Research Team in the delivery of a quality research service within the scope of the role.

• Daily preparation for patient research visits.

• Manage research patient and CRA bookings, appointments and enquiries.

• Assisting with coordination of finance including collating data, creating invoices, process billing, and updating financial records.

• Provide regular reports and updates to practice and research management.

• Support research marketing activities – liaise with our marketing team to promote our research trials through our website, Mailchimp and social media.

• Maintain investigator site and patient files, ensuring documentation/filing is consistent across research and the clinical software.

About You:

• Highly organised.

• Detail-oriented with a passion for accuracy.

• Strong work ethic.

• Ability to work autonomously and within a fast-paced team environment.

To be successful in this role, you will have:

• Previous experience in an administrative role or similar.

• Excellent written and verbal communication skills.

• Strong organisational skills with a keen eye for detail.

• A proactive, self-motivated approach with the ability to manage multiple tasks simultaneously.

• High-level accuracy and attention to detail.

• Initiative, honesty, and integrity in all aspects of your work.

• The ability to handle confidential information with professionalism.

• Proficiency in IT, particularly MS Office (Excel is essential).

• Familiarity with medical terminology is essential.

• Understanding of research terminology is highly desirable but not essential.

• Knowledge of clinical trial processes and guidelines is highly desirable but not required.

• Experience with Healthtrack is an advantage but not required.

• A valid National Police Check.

Why Nightingale Research?

• Be part of one of Australia's largest and most respected clinical research organisations.

• Contribute to groundbreaking work in cardiovascular and cardio-metabolic therapies.

• Join a supportive, collaborative team that values job satisfaction and career growth.

• Work in a modern, purpose-built environment located in the heart of Adelaide, with additional sites in Goolwa and Mawson Lakes.

If you're looking for a long-term, fulfilling career in a fast-paced, dynamic setting where you can make a real difference, we’d love to hear from you!

To Apply:

Please submit your resume and a cover letter explaining what makes you the ideal candidate for this exciting role through SEEK.

Note: Only successful applicants will be contacted.