Administration Officer

The Access and Public Engagement Branch is the public face of the National Archives of Australia, delivering reference, description and research services, examination for the release of records in the open period, exhibition, education and public programs, publishing (including digital publishing), marketing, partnerships and events on site at national and state offices, and online. All programs and activities support the key National Archives’ role of providing an accessible, visible and interpreted national archival collection.

The Access Examination Section facilitates access to the national archival collection by reviewing records for any continuing sensitivities prior to their public release under the Archives Act 1983, including the identification of material that is exempt from public access. The section develops policies and procedures for the assessment of continuing sensitivities in records and manages the process across National Archives. The section manages internal reconsiderations and appeals to the Administrative Review Tribunal for decisions made under the Archives Act 1983 along with arrangements with Australian Government (Cwlth) agencies to ensure best-practice and sound referral arrangements. The section facilitates the work of other business areas within National Archives by releasing records for research, exhibitions, promotion and other visitor engagement activities.

The key duties of the position include:

Under general direction the main duties of the role are to:

• Provide administrative support to the section, which can include ordering, retrieving, returning records and maintaining the physical and intellectual control of records.
• Work collaboratively to consult and share information with the team, actively engage in knowledge transfer and seek input from others to achieve business outcomes, for example, workflows between sections.
• Liaise with internal and external stakeholders and provide appropriate advice and assistance as required.
• Prioritise tasks effectively to manage changing deadlines and competing demands
• Apply the principles of APS Values, Code of Conduct, workplace diversity, work health and safety and participative management within a work and team environment.
• Apply the National Archives’ Vision, Mission and Commitments as expressed in the Strategy 2025–2030: Evolving National Archives and Our Values.

Eligibility

To be eligible for the role you must be an Australian citizen. If you are selected, you will be required to successfully undergo a pre-employment check and be able to obtain and maintain a security clearance at a Negative Vetting 2 clearance level.

Notes

You must be willing and be able to meet the inherent physical requirements of this role which includes repetitive, sedentary, screen-based work and/or the ability to pack, sort, lift and relocate records in accordance with established work health and safety practices and archival principles.

Getting to know the National Archives of Australia

The National Archives of Australia has a skilled and diverse workforce. We value our people, performance, integrity and service. We encourage applications from Aboriginal and Torres Strait Islander people, people with a disability and people from every cultural and linguistic background. National Archives has a presence in all state and territory capital cities. Our national office and exhibition spaces are in Canberra, and all centres offer public reading rooms where visitors are able to examine original records. Some offices are co-located with the state or territory archives, providing one-stop public access. National Archives collection is housed in several repositories located around Australia. We offer a high standard of service as outlined in our service charter. If you would like to join our team, we invite you to apply for this vacancy.