POSITION DETAILSPosition title: Project AdministratorOrganisation: Daws Road RecyclingReports to: Chief Executive Officer (CEO)Direct reports: NilLocation: Adelaide, South Australia – site office, with regular time on the yardEmployment type: Full-time, permanent (38 hours per week)Remuneration: $75,000 – $85,000 plus superannuationABOUT DAWS ROAD RECYCLINGDaws Road Recycling is a South Australian recycling business that receives, processes and recovers materials for reuse, diverting waste from landfill for commercial, industrial and community customers. The business operates under environmental licensing and works to strict safety, compliance and customer service standards.POSITION PURPOSEThe Project Administrator keeps the company's projects organised, documented and on schedule. The role provides administrative, scheduling, reporting and compliance support to the CEO and Operations team across the Direct Collect program, site upgrades, equipment installations, customer contracts and continuous-improvement initiatives. The position is the central point for project documentation, supplier and contractor coordination, and the records needed to meet EPA, WHS and customer obligations.KEY RESPONSIBILITIES1. Direct Collect program and business growth- Work with the Direct Collect software and liaise with the IT team on system issues, changes and enhancements- Manage customer support for the Direct Collect customer base of around 30,000 customers- Handle customer queries and complaints, resolving them promptly and tracking outcomes- Manage the new program, including its implementation and ongoing improvements- Lead expansion of the project to other locations- Expand the project's scope to include new products- Grow the customer base using products with improved capability- Drive business development and growth opportunities2. Project coordination and scheduling- Maintain project schedules, milestone trackers and action registers for all active projects- Coordinate meetings, prepare agendas, take minutes and follow up actions with owners- Track progress against timelines and flag risks or delays to the CEO- Schedule contractors, deliveries, equipment hire and site access around operational needs3. Documentation and records management- Set up and maintain project files, document registers and version control- Prepare project correspondence, reports, presentations and close-out packs- Manage contracts, variations, permits, approvals and supporting documentation- Keep weighbridge, tonnage and material movement records accurate and audit-ready where linked to projects4. Financial and procurement administration- Raise purchase orders, obtain quotes and track commitments against project budgets- Reconcile supplier invoices against orders and delivery records before approval- Prepare monthly budget-versus-actual and cost reports for project leads- Support customer invoicing and progress claims for project-based work5. Compliance, WHS and environmental support- Collect and file contractor inductions, insurances, licences, SWMS and risk assessments- Maintain registers for incidents, hazards, plant inspections and corrective actions- Support reporting against EPA licence conditions, waste tracking and levy obligations- Assist with internal and external audits, including ISO-style quality, safety and environmental systems6. Stakeholder and customer support- Act as first point of contact for project enquiries from customers, suppliers and contractors- Provide timely, professional updates to internal teams and external parties- Support tender and quote preparation, including gathering pricing and compliance documents7. Continuous improvement- Identify and implement improvements to project templates, systems and workflows- Support the adoption of digital tools for scheduling, document control and reporting- Undertake other duties within skill and capability as reasonably directedKEY RELATIONSHIPSInternal:- CEO (direct report)- IT team- Site Supervisors and yard team- Weighbridge and administration staff- Finance and accounts- WHS and Environmental CoordinatorExternal:- Direct Collect customers and project clients- Contractors and subcontractors- Equipment and materials suppliers- EPA SA and local council- Auditors and certification bodiesKEY PERFORMANCE INDICATORS- Scheduling: Project trackers updated weekly; delays flagged within 2 business days- Documentation: 100% of active projects have current, complete files and registers- Procurement: Purchase orders raised before commitment; invoices matched within 5 business days- Reporting: Budgeting and monthly project cost reports issued by the 5th business day- Compliance: All contractors fully inducted and documented before starting on site- Audits: No major non-conformances attributable to project records- Stakeholders: Enquiries acknowledged within 1 business daySELECTION CRITERIAEssential:- Over 3 years' experience in project, operations or office administration- Strong organisational skills, with the ability to manage multiple projects and deadlines- Advanced skills in Microsoft 365, especially Excel, Word and Outlook- Accurate data entry, record keeping and attention to detail- Clear written and verbal communication with internal teams and external parties- Working knowledge of purchasing, invoicing and basic budget trackingDesirable:- Certificate IV or Diploma in Project Management, Business Administration or similar- Experience in recycling, waste management, construction, logistics or manufacturing- Experience with ERP, accounting or project softwares- Understanding of EPA licensing or waste tracking requirements in South Australia

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“Report directly to the CEO and drive the growth of Direct Collect, our recycling program with 30,000 customers. Lead its expansion into new locations

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