Procurement & Contract Renewal Officer

Are you an experienced procurement professional who enjoys managing contracts, improving processes, and delivering value-for-money outcomes?

We are seeking a proactive and detail-oriented Procurement & Contract Renewal Officer to join our team in a permanent full-time role. This is an excellent opportunity to play a key role in managing contract renewals, coordinating tender processes, and supporting continuous improvement across procurement operations.

In this role, you’ll work closely with internal stakeholders, suppliers, and contractors to ensure procurement and contract activities are compliant, efficient, and commercially sound.

Location: City of Melville Civic Centre

Salary: $87,078.06 to $100,783.71 pro-rata p.a. + 12% Super

Employment Type: Permanent, Full Time

What You’ll Be Doing

• Manage contract expiry and renewal processes to ensure continuity of service and compliance

• Coordinate quotation and tender processes from advertising through to evaluation and award

• Prepare procurement and contract documentation in line with legislative and organisational requirements

• Liaise with internal and external stakeholders regarding contract variations, extensions, and annual CPI reviews

• Maintain tender registers, contract schedules, and procurement records

• Prepare reports for advisory committees and Council

• Support the ongoing improvement of procurement systems, policies, procedures, and workflows

• Contribute positively to a collaborative, customer-focused team culture

What We’re Looking For

You are highly organised, analytical, and confident managing multiple procurement activities simultaneously. You enjoy working autonomously while also collaborating across teams and building strong stakeholder relationships.

• A current National Police Clearance or willingness to obtain

• Current ‘C’ Class Drivers Licence

• Demonstrated experience in procurement, purchasing, tendering and contract administration

• Experience coordinating quotation/tender processes and evaluations

• Strong understanding of procurement compliance, probity and contracting principles

• Excellent written and verbal communication skills

• Strong organisational, time management and problem-solving abilities

• Experience using computerised purchasing or financial management systems

• The ability to handle confidential and sensitive matters professionally

• Experience developing or improving policies, procedures and work instructions

How to Apply

Apply online via the Apply button and provide a comprehensive resume and cover letter (no more than 2 pages) demonstrating fulfilment of essential requirements outlined in the Position Description attached.

Closing Date: Sunday, 14 June 2026, 11.59PM AWST.

For further information about this position, please contact: David Burton, Procurement Coordinator on 08 9364 0***

If you are interested in this exciting opportunity, we strongly advise you apply as soon as possible as the City reserves the right to close this advertisement before the closing date.

Why The City of Melville?

We are a welcoming and diverse community that enjoys a blend of retail and business precincts and an abundance of open spaces in a unique, natural landscape, along the shores of the beautiful Swan and Canning Rivers.

We are proud to be recognised as an Inclusive Employer 2024-2025 – a prestigious award that benchmarks workplace inclusion across various diversity areas. This recognition is the only one of its kind in Australia and highlights our commitment to fostering a workplace where diversity is celebrated, and inclusion thrives. In everything we do, we focus on our EPIC values of Excellence, Participation, Integrity and Caring and we aim to achieve an inclusive, vibrant, and sustainable future.

Why Belong?

Elevate your work experience with the City of Melville’s benefits!

• Enjoy annual salary increases of 4%, effective each year from 1 July 2025 to 1 July 2027

• Enjoy flexible working arrangements that help balance work and life

• Stay active with a free LeisureFit membership

• Save time and money with free on-site parking

• Celebrate your special day with Birthday Leave – no work on your big day!

• Access paid parental leave to support your family

• Take more time to recharge with 2 extra days of leave plus the option to purchase additional leave (up to 10 weeks off per year)

• Benefit from a generous superannuation co-contribution of up to 15.5%

• Maximise your pay with salary packaging and novated leasing options

• Grow your career with structured professional development and study assistance programs

• Look after your wellbeing with wellness initiatives and Employee Assistance Programs

• Connect outside of work with a vibrant social club

The City of Melville celebrates diversity, inclusion, and belonging. We welcome and strongly encourage applications from individuals of all backgrounds, including but not limited to Aboriginal and Torres Strait Islander peoples, people from culturally diverse backgrounds, and people living with disabilities.

All candidates applying for a position where the use of ‘plant and machinery’ or driving a vehicle is an inherent requirement of the role and other ‘high risk’ facilities where public safety is at risk, will be required to pass a drug and alcohol test as part of a pre-employment medical.

We appreciate the interest from Recruitment Agencies in collaborating with us, however, at this time, the City of Melville is managing the recruitment process for this role. Please refrain from submitting candidate profiles to our team. Rest assured, should the need for external assistance arise in the future, we will not hesitate to reach out to recruitment agencies.