Job description

• Oversee and manage the daily operations of the office
• Ensure smooth administrative and operational workflow across departments
• Support senior management with coordination, reporting, and documentation
• Maintain organised systems for records, files, and internal processes
• Act as the primary point of contact for administrative matters
• Improve efficiency by identifying and implementing better office systems
• Assist with financial administration including invoicing and expense tracking
• Coordinate communication between staff, management, and external stakeholders
• Ensure compliance with company policies and operational procedures
• Maintain a professional, structured, and productive office environment

Benefits

• Competitive annual salary ranging from $75,000 – $85,000, based on experience 
• Superannuation in accordance with Australian regulations 
• Paid annual leave and personal leave entitlements 
• Opportunity for career development and progression 
• Supportive and professional work environment 
• Performance recognition and growth opportunities 
• Stable full-time position within a growing organisation

Task & responsibilities

• Oversee and manage day-to-day office operations 
• Coordinate internal communication and administrative workflow 
• Maintain accurate records, files, and documentation systems 
• Manage scheduling, meetings, and executive calendar support 
• Assist with invoicing, expense tracking, and financial reporting 
• Liaise with suppliers, service providers, and external partners 
• Monitor office supplies and manage procurement processes 
• Support senior management with operational reporting and analysis 
• Ensure compliance with company policies and workplace procedures 
• Identify and implement improvements to office systems and processes

Qualification & experience

• Proven experience in office management or senior administrative roles 
• Strong organisational and time-management skills 
• Excellent written and verbal communication skills 
• High attention to detail and strong problem-solving ability 
• Proficiency in Microsoft Office and/or Google Workspace Ability to manage confidential information with discretion 
• Experience with accounting software such as Xero, MYOB, or QuickBooks is advantageous