Our Client is seeking a reliable and experienced Office Manager to support the coordination of day-to-day administrative and operational activities within a growing business environment. The business is experiencing increasing operational and administrative requirements associated with client communication, workflow coordination, scheduling management, documentation control, and ongoing office support activities. As a result, an additional full-time Office Manager is required to assist with maintaining efficient office operations, structured administrative systems, and consistent coordination across business activities.

The Office Manager will be responsible for supporting and coordinating daily office operations, administrative systems, workflow processes, scheduling activities, documentation management, and internal operational support functions.

This role requires strong organisational capability, attention to detail, communication skills, and the ability to coordinate multiple administrative priorities within a fast-paced business environment.

The successful applicant will work closely with management, clients, service providers, suppliers, and operational personnel to support the smooth day-to-day functioning of office and administrative activities.

Benefits

- Full-time, ongoing position

- Brisbane-based role

- Supportive and structured business environment

- Remuneration aligned with demonstrated skills, experience, and operational capability

Task & responsibilities

- Coordinate and oversee day-to-day office administration and workflow activities

- Maintain scheduling systems, calendars, appointments, and operational coordination processes

- Manage office records, documentation, files, databases, and administrative systems - Prepare and maintain operational correspondence, reports, records, and business documentation

- Support invoicing processes, payment tracking, and administrative financial record management

- Coordinate communication between management, staff, clients, suppliers, and external service providers

- Assist with onboarding administration, staff documentation, and internal office procedures

- Maintain accurate digital and physical records in accordance with business operational requirements

- Support workflow prioritisation and assist with monitoring administrative deadlines and operational tasks

- Coordinate meetings, internal activities, and operational scheduling requirements

- Assist with maintaining organised office systems and improving administrative efficiency

- Support management with general office coordination and operational administrative activities

Qualification & experience

Applicants must demonstrate:

- Previous experience in office administration, office management, or administrative support environments

- Strong organisational and workflow coordination capability coordination, office

- Experience managing schedules, records, correspondence, and administrative systems

- Strong communication and stakeholder coordination skills

- Experience supporting invoicing, administrative financial records, or office documentation processes

- Ability to manage multiple tasks and administrative priorities within structured operational environments

- Strong attention to detail and ability to work independently within office-based settings

Communication and Language Skills

- Strong written and verbal communication skills are essential - Experience communicating within multicultural or multilingual environments will be highly regarded

- Additional language capabilities may be considered advantageous within diverse client and stakeholder environments

Technical Skills

- Microsoft Word, Excel, Outlook, and general office software

- Experience using scheduling systems, CRM platforms, and digital record management systems

- General administrative technology and computer literacy

Qualifications

- Relevant administrative, business, office coordination, or operational experience will be highly regarded

- Equivalent practical experience may be considered where appropriate