Project Administrator

A Project Administrator works closely with all team members and Managers to support project delivery and resource planning, coordinate staff & procurement, meeting and workshop facilitation, deliver project communications & project reporting, and maintain & improve project management.

Benefits

By joining our family-owned company, you’ll be part of a well-respected organisation with six generations of industry expertise and a deep local knowledge. Our strong reputation and extensive capabilities are recognised nationwide, and we’re excited to see what you can bring to the team. 

This role is available for an immediate start, renumeration commensurate with experience. Veterans are encouraged to apply.

Task & responsibilities

• Coordinate various aspects of projects, such as scheduling meetings, arranging project resources and maintaining project documentation.

• Prepare and share relevant documentation and reports with project teams.

• Troubleshoot problems and come up with practical solutions with the team promptly.

• Regular review and monitoring activities, including timesheets and quotes/jobs in the CRM system.

• Develop in-depth understanding of project scope and particulars i.e., timeframes, financials, and outcomes.

• Update and on-going maintenance of the project planner.

• Track and assess staff hours against quoted hours and identify issues early.

• Coordinate and communicate staff training via the safety system.

• Support the implementation of the Project Strategy to enable the delivery of overall business targets.

• Completing daily timesheets for various working groups.

• Coordinate regular program reporting, including the reporting on schedule, budget, scope, quality, risks, issues, dependencies, team, and benefits.

• Attend/arrange pre-site start meetings as and when required.

Qualification & experience

Relevant qualifications or a minimum of 3 years of Project Administration experience.

Knowledge of project management processes as well as project prioritisation and scheduling processes and tools.

Strong written and verbal communication skills.

Well-developed interpersonal and communication skills.