People and Culture Administration Assistant

Reference number: PD93

Closing date: 5 May 2025

Position title:

Employment type:

Part Time (Traineeship Available)

Department:

People & Culture

Responsible to:

Manager, People & Culture

Location:

Ouyen

Closing date:

5 May 2025, 5:00 pm

Contact person:

Casey Crothers (Manager, People & Culture)

Contact number:

(03) 5092 1111

Position summary

The People & Culture Administration Assistant is responsible for providing high quality customer, administrative and clerical services in order to ensure effective and efficient administration of day to day operations within People & Culture. The People and Culture Administration Assistant will support a wide range of areas including recruitment, induction, learning and development, talent acquisition and general administration duties.

Selection criteria

Essential:

Ability to organise personal work priorities and manage time effectively.
High level of accuracy and attention to detail.
Reliable and enthusiastic with good customer service skills.
Effective verbal & written communication skills.
Positive working behaviour with all staff in the workplace.
Customer focused and culturally sensitive in all interactions.
Demonstrated computer skills.
Current Driver's Licence
Current Police Check

Key responsibilities

Assist with the recruitment, on boarding and off boarding processes ensuring a positive employee experience.
Be creative in identifying opportunities to improve / enhance opportunities for recruitment including latest trends.
Accurately and timely maintain staff database and filing systems to ensure all records are current and stored in a secure location.
Accurately and promptly produce correspondence in a professional manner, as requested. This includes: letters, emails, minutes, reports, data entry, brochures etc. when required.
Ensure all tasks are completed in a timely manner, meeting deadlines and promptly responding to all requests.
Maintain employee confidentiality and privacy at all times.
Undertake other clerical tasks as directed by the People & Culture Advisor or the People & Culture Officer.
At times, provide support to other administrative departments of MTHCS.
Other duties as directed.

Employment with MTHCS

Child Safe Organisation

Mallee Track Health and Community Service is committed to preventing child abuse, identifying risks early, and removing and reducing these risks.

Occupational Health & Safety and Environmental

All MTHCS employees will:

Ensure that they take reasonable care to protect their own health and safety, and the health and safety of others.
Use any equipment provided for health and safety purposes.
Obey reasonable instructions given by MTHCS in relation to health and safety at work.
Help MTHCS meet our duty of care, such as by undertaking hazard inspections.
Comply with all MTHCS OHS policies and procedures.
Ensure they do not interfere with or misuse anything provided in the interests of health and safety.

Section 21 of the Occupational Health & Safety Act 2004, requires an Employer to provide and maintain, so far as is reasonable and practicable, a safe workplace for all employees and ensure that no employee is placed at risk of injury while performing the duties and responsibilities required by their position.

To comply with this obligation, MTHCS requires all candidates/employees to have the mental and physical capacity to safely perform the inherent requirements of the position they are applying for (or have been appointed to).

If a risk is identified and fitness to safely perform the duties of the position needs to be determined, MTHCS with the agreement of the candidate/employee, will arrange an independent medical assessment to determine capacity to safely perform the inherent requirements of the position to minimise the risk of injury or aggravation of any pre-existing condition the candidate/employee may have.

Compulsory Training

As per the schedule.

Performance Appraisal

Conducted as per appraisal schedule.

How to apply

Your application must clearly state the position title specified on the advertisement and include:

A statement addressing each Key Selection Criteria clearly demonstrating your ability to meet the objectives of the role. Note: Read the Position Description (PD) carefully so you have a good understanding of what is required and remember to address what knowledge, skills and attributes you have.
General resume.
Copies of any formal qualifications. Note: hard copies of your qualifications will need to be produced at interview.

Appointment is subject to satisfactory completion of a Police Record Check and also a Working With Children Check for nominated positions.

To apply please forward current resume with covering letter addressing the key selection criteria to:

People and Culture
PO Box 130, Ouyen VIC 3490

Or alternatively an application can be emailed to [email protected]

Applications received earlier than the closing date may be assessed, interviewed and offered employment prior to the closing date.

Closing date: Monday, 5 May 2025, 5:00 pm