Jai Ambe Services  is currently seeking a highly organised and detail-oriented Contract Administrator to oversee the full lifecycle of contractual agreements within our commercial cleaning operations. This position plays a critical role in ensuring adherence to legal and regulatory standards, maintaining accuracy throughout tendering processes, and facilitating effective communication with internal and external stakeholders.

Benefits

Salary range: $70,000-$80,000 per Annum + Superannuation.

Task & responsibilities

• Coordinate and administer cleaning service contracts for commercial and industrial sites, ensuring all contractual terms, KPIs, and service schedules are met. 
• Liaise with clients, site supervisors, cleaners, and management to facilitate smooth day-to-day operations under each contract.
• Assist in preparing, reviewing, and maintaining service agreements, work orders, variations, and extensions to ensure accuracy and compliance with company standards. 
• Monitor contract performance, timelines, deliverables, and quality standards; identify variations and ensure appropriate documentation and approvals are obtained. 
• Support tendering and quoting processes for new and renewed contracts, including collating documents, preparing cost breakdowns, and assisting in bid submissions. 
• Maintain detailed contract registers, correspondence, compliance records, and reporting systems for internal and external audits. 
• Coordinate subcontractors and suppliers, ensuring they meet insurance, WHS, and contractual obligations. 
• Manage invoicing and progress claims in line with contract schedules; track payments and follow up on outstanding claims with accounts. 
• Provide administrative and logistical support to the operations team for scheduling, rostering, site inductions, and resource allocation. 
• Ensure all work carried out under contracts complies with legislative obligations, workplace health and safety regulations, and relevant award conditions.

Qualification & experience

• Minimum of 2–3 years' proven experience in a related field.
• At least a bachelors degree is required. 
• Strong knowledge of contract law, tendering processes, and commercial compliance. 
• Excellent administrative and organisational skills, with the ability to manage multiple projects simultaneously. 
• High level of written and verbal communication to liaise with stakeholders at all levels. 
• Proficiency in Microsoft Office Suite and contract management software.
• Understanding of workplace health and safety obligations within the cleaning industry. 
• Ability to work under pressure, meet deadlines, and maintain accuracy.