About O'Hearn Lawyers

At O’Hearn Lawyers, our culture is built on our core values; Dedication, Respect, Integrity & Collaboration. We are looking for an Administration Assistant to join our team and contribute to the ongoing support and success of our firm.

With over 35 years of history, we offer all the things you should expect from a great law firm — and more. When you join our team, you’ll enjoy:

• Great people and a supportive culture.

• Competitive remuneration.

• A collaborative team environment.

• Team bonding activities, EOFY events, birthday and Christmas celebrations.

• Reward and recognition initiatives.

• Wellbeing days.

The Opportunity

With a strong team culture, a commitment to excellence, and a future‑focused mindset, we are looking for an Administration Assistant to join our Newcastle Office.

Key areas of responsibility 

• Assist with answering phone calls and setting up conference and teams video conferences calls when required.

• Be familiar with Outlook and be willing to learn Affinity our legal CRM system to update contacts, schedule calendar appointments, send meeting requests, and archive emails.

• Provide backup support to the Office Administration team, and Receptionist as needed.

• Type and format reports, presentations, emails, memos, letters, file notes, agendas, and minutes with a high level of accuracy.  

• Manage confidential information with the utmost discretion.

• Perform various general office duties as required. 

 Your Professional skills and competencies 

• Demonstrated experience in customer service, preferably in a similar role.

• Experience in law is desired but not necessary.

• Advanced technical skills in Microsoft Office programs including PowerPoint, Word, Excel, and Outlook. Understanding of Adobe Editor is highly desirable.

• Excellent communication and presentation skills with a confident "can do" attitude.

• Ability to handle sensitive matters confidentially, tactfully, and diplomatically.

• Excellent attention to detail with a keen eye for formatting.

• Highly organised with the ability to prioritise tasks effectively.

 How to Apply:

If this sounds like you, we encourage you to apply NOW via Seek or sco••••@ohlaw.com.au

Applications close 18 June 2026.

Note: The role is a full-time, please note that we will not be accepting the following; students, casual or part-time applicants.