RFM Facility Management is seeking an organised and experienced Contract Administrator to support the effective administration and coordination of service contracts. The successful candidate will manage contract documentation, client communication, reporting, compliance records and administrative processes to ensure contracts are delivered efficiently and in accordance with agreed requirements.

The role involves coordinating with clients, contractors, suppliers and internal teams, monitoring contract performance, maintaining accurate records, assisting with invoicing and purchase orders, and supporting the preparation of reports and contract documentation. The successful candidate will also assist with identifying contractual requirements, tracking key dates and ensuring relevant documentation is maintained.

The ideal candidate will have strong organisational and communication skills, attention to detail and experience in contract administration, facilities management, property services or a related environment.

Benefits

• Full-time position with RFM Facility Management
• Salary of $85,000 + 12% superannuation
• Professional and supportive working environment
• Opportunity to develop contract administration skills
• Exposure to facilities management and service contracts
• Opportunities for professional growth and development
• Diverse range of clients, contractors and suppliers
• Stable and structured work environment

Task & responsibilities

• Manage day-to-day contract administration and documentation.
• Coordinate with clients, contractors and suppliers.
• Monitor contract requirements, deadlines and renewals.
• Maintain accurate contract and compliance records.
• Prepare reports, correspondence and contract documentation.
• Assist with invoices, purchase orders and variations.
• Monitor contractor performance and service delivery.
• Assist with client enquiries and issue resolution.
• Ensure required certificates, licences and insurance records are maintained.
• Support management with contract reporting and administrative tasks.

Qualification & experience

• Minimum 1 year of relevant contract administration experience.
• Qualification in Business, Administration, Contract Management or a related field preferred.
• Experience in facilities management or service-based industries is an advantage.
• Strong organisational and communication skills.
• Good attention to detail and ability to manage deadlines.
• Proficiency in Microsoft Office and administrative systems.
• Ability to work independently and as part of a team.