Location: Tasmania, Australia

Employment Type: Full-time / Part-time

Industry: Tyre Wholesale & Distribution

We are a growing wholesale tyre business looking for an experienced and reliable Bookkeeper to join our team.

The successful candidate will be responsible for day-to-day bookkeeping, accounts payable and receivable, inventory management, reconciliations, and general financial administration. Experience in wholesale, distribution, automotive or import/export businesses will be highly regarded.

Key Responsibilities

Accounts Payable (AP)

* Process and record supplier invoices accurately and on time

* Verify invoices against purchase orders, delivery records and supplier statements

* Prepare and process supplier payments

* Monitor outstanding supplier balances and payment due dates

* Reconcile supplier statements and resolve discrepancies

* Maintain accurate supplier records

* Communicate with local and overseas suppliers regarding invoices, payments and account queries

* Assist with foreign currency transactions and overseas supplier payments

Accounts Receivable (AR)

* Issue customer invoices and credit notes

* Allocate customer payments and maintain accurate customer accounts

* Monitor outstanding customer balances

* Follow up overdue accounts and assist with debt collection

* Reconcile customer statements

* Investigate and resolve customer account discrepancies

* Maintain accurate customer account records

Inventory Management

* Maintain accurate inventory records in the accounting/inventory system

* Process stock purchases, sales, transfers and adjustments

* Reconcile physical stock levels with system records

* Investigate stock discrepancies, shortages and overages

* Assist with regular stocktakes and inventory reconciliation

* Monitor inventory movements across warehouses

* Check stock costs and ensure inventory values are recorded accurately

* Assist with identifying slow-moving, damaged or obsolete stock

* Work closely with the warehouse and sales teams to resolve inventory issues

Bank & Account Reconciliation

* Perform regular bank reconciliations

* Reconcile credit card and other business accounts

* Investigate and resolve discrepancies

* Ensure all transactions are accurately recorded and properly supported

General Bookkeeping

* Maintain accurate and up-to-date financial records

* Process daily financial transactions

* Record expenses, receipts and other business transactions

* Maintain the chart of accounts

* Prepare journals and accounting adjustments where required

* Assist with month-end and year-end financial processes

* Maintain organised financial documentation and records

GST & BAS

* Assist with preparation and lodgement of BAS

* Ensure GST transactions are recorded correctly

* Reconcile GST accounts

* Maintain accurate records for tax purposes

* Liaise with the accountant or tax agent when required

Wholesale Business Administration

* Assist with monitoring purchase orders and supplier invoices

* Match purchase orders, invoices and goods received

* Assist with freight and import-related cost allocation

* Maintain records relating to imported stock and shipping costs

* Assist with calculating landed costs and inventory costs

* Monitor customer pricing, credits and account adjustments

* Assist management with financial and operational reports

* Provide accurate financial and inventory information to management when required

Reporting & Management Support

* Prepare regular accounts receivable and accounts payable reports

* Prepare inventory and stock movement reports

* Provide aged receivables and aged payables reports

* Assist with cash flow monitoring

* Assist management with cost analysis and financial reporting

* Identify unusual transactions, discrepancies or potential financial issues and report them to management

Other Responsibilities

* Maintain confidentiality of company and financial information

* Ensure bookkeeping procedures comply with relevant Australian requirements

* Liaise with external accountants, suppliers, customers, banks and other relevant parties

* Assist with general administrative tasks related to finance and business operations

* Continuously improve bookkeeping, inventory and financial administration processes