Lawbrella Lawyers and Consultants Pty Ltd

Suite 14, 76 Station Street

Wentworthville NSW 2145

Position: Legal Secretary

Employment Type: Full-time

Salary: $81,000 per annum + superannuation

Location: Wentworthville, NSW

About the Role

Lawbrella Lawyers and Consultants Pty Ltd is seeking a suitably qualified and experienced Legal Secretary to join our legal practice in Wentworthville.

The successful candidate will provide secretarial, clerical and administrative support to legal professionals and assist with the efficient day to day operation of the practice. The position requires strong organisational and communication skills, attention to detail, and the ability to work confidently with legal documents, correspondence and client matters.

Key Duties and Responsibilities

• Provide secretarial, clerical and administrative support to solicitors across the firm's migration, conveyancing, commercial and family law matters.
• Prepare, type, format and proofread legal correspondence, forms, reports, agreements and other legal documents under the direction of solicitors.
• Assist with the administrative preparation, compilation, filing and lodgement of documents relating to migration applications, conveyancing transactions, commercial matters and family law proceedings.
• Maintain and organise client files, legal correspondence, electronic records and document-management systems, ensuring information is accurately recorded and kept confidential.
• Liaise with clients, courts, government departments, banks, real estate agents, other law firms and relevant third parties to obtain and provide information as directed by solicitors.
• Assist with administrative aspects of migration matters, including organising client documents, correspondence, application records and supporting documentation.
• Assist solicitors with conveyancing administration, including organising contracts, searches, settlement documentation, client correspondence and transaction records.
• Provide secretarial and administrative assistance in commercial matters, including preparation and organisation of correspondence, contracts, leases, business transaction documents and associated records.
• Provide administrative support in family law matters, including organising client documents, correspondence, court documents, appointments and matter files.
• Manage solicitors' diaries, client appointments, meetings, deadlines and follow-up requirements.
• Answer telephone calls and email enquiries, respond to general enquiries and direct legal enquiries to the appropriate solicitor.
• Process incoming and outgoing correspondence and maintain accurate records of communications, documents and appointments.
• Arrange client conferences and meetings and assist solicitors with administrative follow-up arising from those meetings.
• Apply appropriate legal terminology, procedures and document-handling requirements when carrying out secretarial and administrative duties.
• Perform other secretarial, clerical and administrative duties necessary for the efficient operation of the legal practice.

Qualifications and Experience

The successful applicant must have:

• At least one year of relevant work experience as a Legal Secretary or in a closely related occupation;
• A relevant qualification appropriate to the position;
• Experience providing administrative and secretarial support in a professional environment;
• Good written and verbal communication skills;
• Strong computer and document-preparation skills;
• Excellent organisational and time-management skills;
• High attention to detail and accuracy; and
• An ability to maintain confidentiality and appropriately handle sensitive client information.

Applicants should submit a current resume together with a cover letter outlining their relevant qualifications, experience and suitability for the position.

Only applicants who meet the requirements of the position will be considered.